Task batching groups similar activities together to reduce context switching and increase efficiency.

The Problem with Multitasking

Your brain isn’t designed for multitasking. When you switch tasks:

  • Error rates increase by 40%
  • Time to complete increases by 50%
  • Mental fatigue accelerates

What is Task Batching?

Instead of random task switching:

Mixed Up (Bad) Batched (Good)
Write email Batch 1: Emails (9-10 AM)
Write code Batch 2: Deep Work (10 AM-12 PM)
Reply email Batch 3: Meetings (1-2 PM)
Write code Batch 4: Admin (3-4 PM)

Common Batches

Communication Batch

  • All emails
  • All Slack messages
  • All phone calls

Creative Batch

  • Writing
  • Design work
  • Code features

Administrative Batch

  • Filing
  • Expense reports
  • Calendar management

Setting Up Your Batches

struct TaskBatch {
    let name: String
    let startTime: Date
    let endTime: Date
    let taskTypes: [TaskType]
    
    var duration: TimeInterval {
        endTime.timeIntervalSince(startTime)
    }
}

enum TaskType {
    case email
    case coding
    case meeting
    case admin
    case creative
}

Rules for Batch Success

  1. Defend your batches - No mixing allowed
  2. Batch similar complexity - Don’t put “easy” and “hard” together
  3. Schedule breaks between batches - Rest is essential
  4. Track what works - Adjust based on results

Batch workflow diagram

“Focus is about saying no. Batching is about saying yes to similar things together.”

Try batching for one week and compare your productivity!